Tab 31: Grants List for Most Recently Completed Fiscal Year
The community foundation submits a complete list of grants for the most recently completed fiscal year. This list should be organized according to the types of fund(s) from which each grant was made. If more than 200 grants were awarded during the past fiscal year, a sample of 25 grants per fund type will be sufficient.
Material Changes: No required submissions. This information may be obtained through the grants listing included with the Form 990.
For more information, review Core materials, FAQs and a glossary of important terms
Related Standards
II. Mission, Structure and Governance
II.F.8 A community foundation's governing body ensures that the community foundation reflects and serves the breadth and diversity of the community.
V. Grantmaking and Community Leadership
V.A A community foundation operates a broad grants program to multiple grantees that is not limited to a single focus or cause or exclusively to the interests of a particular constituency.
V.B A community foundation awards some grants from its discretionary resources through open, competitive processes that address the changing needs of the community.
V.C A community foundation widely disseminates grant guidelines to ensure the fullest possible participation from the community it serves.
Key Elements
- A variety of grantees
- A variety of fields/issues
- A variety of organizations or issues that received discretionary funds
Required Document
- Grants List organized by fund types
What documents should we submit if we have both a trust component and a corporation that are treated as a single entity for tax purposes (i.e. file a single form 990)?
The governing documents for the corporation (i.e. articles of incorporation and bylaws) and for the trust(s) (i.e. deed of trust) should be submitted.
We have over 200 grants per year - should we list all of them?
Where appropriate, list your grants by source, (e.g., scholarship fund, designated fund, donor advised fund). Since your foundation makes more than 200 grants per year, you should provide a sample of 25 grants you made through each fund type. If, however, your community foundation makes fewer than 200 grants per year, you should provide a complete list of grants.
This term can be used interchangeably with organizational endowment fund and connotes a fund established to benefit a particular agency.
Discretionary funds
Grant funds distributed at the discretion of the community foundation and are not subject to donor restrictions.
Donor advised funds
A fund may be classified as donor advised if it has at least three characteristics: (1) a donor or person appointed or designated by the donor has, or reasonably expects to have, advisory privileges with respect to the fund's distributions or investments, (2) the fund is separately identified by reference to contributions of the donor(s), and (3) the fund is owned and controlled by a sponsoring organization, such as a community foundation. A fund possessing these characteristics may be exempt from the donor advised fund classification if it grants to one single public charity or government unit or if the fund meets certain requirements applicable to scholarship funds.
Field of interest fund
A fund held by a community foundation that is used for a specific charitable purpose such as education or health research or a specific geographic area.
Fund types
There are a variety of fund types offered by community foundations such as scholarship, donor advised funds, field of interest funds, unrestricted funds, and agency endowment funds.
Grantee
A grant recipient.
Restricted fund
Assets or income that is restricted in its use, in the types of organizations that may receive grants from it or in the procedures used to make grants from such funds.
Scholarship Fund
Established to provide support for individuals who are pursuing some training or educational opportunity.
Unrestricted fund
Funds that allow the Foundation to determine where grants will do the most good. Also called discretionary funds, they offer maximum flexibility to react to changing needs in the community.
Reconfirming?
Review all key elements and consider if your organization has made changes to your policies, powers or practices.
Pay special attention to key elements and core materials marked with ![[R icon]](/images/icon_reconfirm_body.gif){kind=icon}
and a ![[P icon]](/images/icon_pension_body.gif){kind=icon}
. These represent minimum requirements for reconfirmation as well as Pension Protection Act requirements. Items marked with a are particularly critical for those who submitted record books prior to January 2007.
Document your compliance with each of these items as well as with all other key elements where support materials may have changed.
