17: Human Resources Documentation

Confirming
Reconfirming

The community foundation submits the Chief Executive Officer (CEO) job description; evidence of regular CEO reviews, including that nature and extent of the review; and the process for determining the CEO’s compensation. Additionally, the foundation submits evidence of a board resolution that the foundation’s personnel policies shall comply with federal, state, and local requirements.

Key Elements 
  1. CEO job description, including a description of the CEO’s duties, responsibilities, expectations and authority.
  2. Evidence that the board regularly evaluates the CEO and has done so within the past two years.
  3. Nature and extent of the CEO’s review.
  4. Process used for determining CEO compensation.
  5. Board resolution indicating that, to the best of the community foundation’s knowledge, the foundation’s written personnel policies comply with federal, state and local requirements. In addition, the board resolution should indicate that the board will review the personnel policies periodically and will consult with legal counsel as necessary to evaluate the policies and will take reasonable steps to keep the policies current with applicable laws.
Core Materials 

Required Documents

  • CEO job description
  • Evidence of CEO performance evaluation
  • Process used for determining CEO compensation
  • Board resolution on written personnel policies compliant with federal, state, and local requirements (evidence found in board resolution that accompanies record book)
Related Standards 

I. Definition of a U.S. Community Foundation

I.A  A community foundation is a tax-exempt, nonprofit, autonomous, publicly supported, nonsectarian philanthropic institution with a long-term goal of building permanent, named component funds established by many separate donors to carry out their charitable interests and for the broad-based charitable interest of and for the benefit of residents of a defined geographic area.

II. Mission, Structure and Governance

II.D    A community foundation has an independent governing body broadly representative of the community it serves.

II.E    A community foundation's governing body retains variance power by which it may modify any restriction or condition on the distribution of assets, if circumstances warrant. Further, with respect to assets held in trust, the governing body must have the power to replace any participating trustee for breach of fiduciary duty under state law or for failure to produce a reasonable return of net income.

II.F.7    A community foundation's governing body oversees a clearly articulated process for board governance.

III. Resource Development

III.C    A community foundation has a long-term goal of securing discretionary resources to address the changing needs of the community it serves.