19: Sample Disclosure Documents

1. During the gift planning process, the roles and relationships of all parties involved are fully disclosed to the donor. (The intent is to disclose any financial benefit that might accrue to a third-party participant in the gift planning process.)
   
   

   Scenario 1:

   For community foundations that do not provide financial benefits of any sort to third-party participants:
   
   • A statement signed by the CEO and board chair explaining that the community foundation does not provide financial benefits of any sort to third-party participants in the gift planning process.
   
   

   Scenario 2:

   For community foundations that do provide financial benefits to third-party participants:
   
   • Evidence of the procedure used during the gift planning process to provide the donor with all of the following information:
     
     • the names of third-party participant(s)
     • the amount of the financial benefit provided to third-party participant(s)
     • the nature of the financial benefit provided to third-party participant(s)

Material Changes

For the purposes of reconfirmation, a material change is any change which would move a community foundation from Scenario 1 to Scenario 2 or visa verse. In addition, if Scenario 2 is applicable, a significant change in the procedures used to covey the above information to donors should be submitted. If you have had material changes, you will need to resubmit any documentation related to material changes. Review all key elements for this requirement by clicking the "confirming" toggle in the upper left corner of this page.